Within the United Kingdom, the Hope Entomological Collections are second in size and importance to the national insect collection at the Natural History Museum, London. The collection houses over 25,000 arthropod types, and comprises over 5 million specimens. The collection includes many specimens of great historical interest from such sources as the Hope-Westwood and Verrall-Collin collections. For those wishing to consult the collection during the day, please contact Darren Mann in advance (darren_mann) or on 01865 272957. All of the meeting is open to both members and non-members, although only members are allowed to vote on any motions put to the AGM.

How to get there

Oxford has a busy and congested city centre and car parking is limited and expensive for a full day. There are excellent transport links to Oxford centre via train and bus, as well as a series of ‘Park & Ride’ locations around the ring road with regular bus links to the centre. The Park & Ride parking is free and the return bus fare to the city centre is £2.20. The Oxford University Museum of Natural History is open between 10.00 and 17.00 seven days a week. It is located on Parks Road off Broad Street in central Oxford. Admission to the Museum is free. The full address is: Oxford University Museum of Natural History, Parks Road, Oxford, OX1 3PW.

Programme for the day

10.30 Arrive, coffee, display of exhibits (these may be of live or dead insects, photos, literature etc.)

11.00 Tony Harman: English Entomological Cabinets

11.45 Gerry Haggett: Results from Rearing Noctua janthina and Noctua janthe from Continental Europe and the UK

12.30 Lunch (bring your own packed lunch or forage in one of the nearby pubs or eateries)

13.45 Introduction to the afternoon, Society notices and discussion of exhibits

14.00 Annual General Meeting: with elections, reports and Presidential Address, Part 1

14.45 Intermission

15.00 Presidential Address, Part 2, given by Brian Elliott: Successful Techniques for Breeding the Smaller Microlepidoptera, followed by the conclusion of the AGM

16.00 Tea

16.15 Tour of the entomological collections, led by Darren Mann

17.00 Close of meeting and depart

The Annual Meeting of the Society will be held at the Oxford University Museum of Natural History, Parks Road, Oxford, OX1 3PW on Saturday 13th March 2010 at 2pm. The Agenda will include the following:

1. Minutes of the last Annual Meeting.
2. Council's Report for 2009.
3. The Treasurer's Report and Accounts for 2009.
4. The Reports of the Editor, Librarian and Curator for 2009*.
5. Election of Officers and Council for 2010-2011
6. Questions invited under Bye-Law 26 (d), see below.
7. The Presidential Address Part 1.
   
   (There will be a break between these two items)
   
   
8. The Presidential Address Part 2
9. Election of Auditors.
10. Any other business.

* These reports will not be read out but will be circulated at the start of the meeting

Bye-Law 26 (d) - Members shall be invited to bring forward any motion or ask any questions relating to the management of the Society without notice.

Bye-Laws 7 (c) & (d) given below relate to the election of Officers and Council:
(c) If any six or more Members shall desire to propose any other eligible candidate or candidates for election to any of the Offices or as one or more of the Ordinary Members of Council, such six or more Members shall, not less than one month before the Annual General Meeting, give notice in writing (signed by those Members and stating the name of every such candidate and the Office, or position as Ordinary Member of Council for which he (or she) is nominated) to the Secretary. If such notice is given, an election shall be held at the Annual Meeting before action on the Council's nominees.
(d) When no such notice has been so given, with regard to any particular Office or concerning the Ordinary Members of Council, the President or Chairman shall at the Annual Meeting declare the Council's nominee or nominees to that Office or as Ordinary Members of Council appointed for the ensuing year.

The Members recommended by Council as Officers or Ordinary Members of Council for 2010-2011 under Bye-Law 7(a) are:-

ORDINARY MEMBERS OF COUNCIL, D. Budworth, M.D. Darby, M. Edwards, P.J. Hodge, D. Lonsdale, E.J. Mcalister, J.W. Phillips, A.W. Prichard, C.M. Watts & D. Young